Service & Leadership Conference 2024

Everywhere, Service is There!

March 8 – 10, 2024 | Stone Mountain, Georgia

You’re invited to the 2024 Georgia Key Club Service & Leadership Conference! Join hundreds of Key Club members from across the state for a fun and educational weekend to enhance your leadership skills and celebrate service.

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At SLC, Key Clubbers attend educational workshops, hear from inspiring and motivational keynote speakers, experience engaging sessions, complete a service project, elect the next District Executive officers, and more!

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The deadline to register for SLC is February 4, 2024.

 

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SLC Schedule At-a-Glance

Friday, March 8, 2024:

• 3:00 PM – 5:00 PM: Registration and Check-In

• 4:30 PM – 5:00 PM: Candidates’ Meeting (Candidates only)

• 5:00 PM – 6:30 PM: Meet & Greet Pizza Party

• 6:45 PM – 8:45 PM: Opening Session

• 9:00 PM – 9:45 PM: Workshop Session #1

• 9:00 PM – 9:45 PM: Advisor Orientation

• 10:00 PM – 11:00 PM: Divisional Caucuses

• 12 AM Midnight: Curfew

Saturday, March 9, 2024:

• 7:00 AM – 8:45 AM: Breakfast on your own

• 9:00 AM – 9:45 AM: Nominating Conference

• 9:00 AM – 10:00 AM: Talent Contest Auditions

• 9:00 AM – 10:00 AM: Oratorical Contest Auditions

• 9:00 AM – 10:00 AM: Essay Contest

• 9:00 AM – 10:00 AM: Registration / Pre-Function Area Open

• 9:00 AM – 12:00 PM: Contest Judging (Advisors Only)

• 10:00 AM – 10:45 AM: Workshop Session #2

• 11:00 AM – 12:30 PM: District-Wide Service Project

• 12:30 PM – 2:00 PM: Grab-and-Go Lunch at Hotel

• 2:00 PM – 3:00 PM: House of Delegates

• 2:00 PM – 3:00 PM: Registration / Pre-Function Area Open

• 3:15 PM – 4:00 PM: Workshop Session #3

• 4:30 PM – 5:00 PM: Pie-in-the-Face – Georgia Sheriffs’ Youth Homes Fundraiser

• 6:00 PM – 9:00 PM: Dinner & Recognition Session

• 9:30 PM – 11:30 PM: Governor’s Ball & Game Night

• 12 AM Midnight: Curfew

Sunday March 10, 2024:

• 7:00 AM – 8:45 AM: Breakfast on your own

• 9:00 AM – 10:30 AM: Closing Session

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Hotel & Venue

The official SLC hotel is the Atlanta Evergreen Lakeside Resort at Stone Mountain Park.

 

4021 Lakeview Drive

Stone Mountain, GA 30083

 

For safety and security considerations, all students, faculty advisors, and chaperones must stay in the official SLC hotel. Requests for exceptions cannot be accommodated.

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Registration Cost

Registration is due no later than Thursday, February 4, 2024, at 11:59pm.

 

Registration costs for SLC 2024 are:

• Quad (four members to a room): $300

• Triple (three members to a room): $350

• Double (two members to a room): $400

• Single (one member to a room): $585

 

Registration includes:

• 2-night stay at the official SLC hotel in Stone Mountain

• 3 meals

• Key Club SLC T-Shirt

• Access to all conference sessions, workshops, service project, and experiences

• Contests, awards, and scholarships

Fundraising Ideas    

We understand that the cost to attend a three-day conference is not insignificant. To help support the cost of your registration, we encourage members to fundraise. Here are some initial fundraising ideas:

 

• Seek support from your sponsoring Kiwanis Club. Come prepared with a plan and presentation. Make sure they understand the purpose of SLC and how you (and your school’s Key Club) can benefit from attending.

• Restaurant Percentage Night. Partner with a local restaurant on a percentage night. When members eat at the restaurant during a specific period, a portion of the proceeds will go toward the club.

• Bake Sale. Work together as a club to bake sweet treats and sell them at your school or other community events. You can even host a community bakeoff to increase community engagement!

• Krispy Kreme Fundraiser. Sell doughnuts or packaged coffee through your local Krispy Kreme store.

• Pie-in-the-Face Fundraiser. Have people volunteer and hold an auction to pie them in the face! The highest bidder gets to throw a pie into the face of the person they bid on.

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Contests, Awards, and Scholarships

Key Clubs and Key Club members across Georgia do some amazing things, and we want to recognize them for their hard work and achievements. To do so, we encourage all clubs and Key Clubbers to consider applying for one (or more!) of our contests, awards, and scholarships.

 

All applications for contests, awards, and scholarships are due by dates listed under the individual award.

Please go to https://www.gakeyclub.org/contests to apply and read more about the contests, awards, and scholarships. 

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Dress Code & Attire

Friday, March 8, 2024:

• Key Club T-Shirt with jeans, shorts, or casual pants

• Candidates will need to change into business professional attire for caucusing on Friday night

Saturday, March 9, 2024:

• Business casual for all events before House of Delegates

• Business professional attire for House of Delegates to Governor’s Ball & Game Night

• Casual attire for Governor’s Ball & Game Night

Sunday March 10, 2024:

• Business casual attire for the Closing Sessions

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Meals

The following meals are included with your registration:

 

• A pizza dinner on Friday night

• A grab-and-go boxed lunch on Saturday

• A plated dinner during Saturday night’s Recognition Session

 

Breakfast on Saturday and Sunday will not be provided.

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Packing List

• Toiletries (shampoo, conditioner, toothbrush, toothpaste, etc.)

• Note-taking materials (pens, pencils, notebooks)

• Reusable water bottle

• (1) Key Club T-Shirt for Firday

• (1) Casual shirt for the Governor’s Ball & Game Night

• (2) Casual pants or shorts (appropriate length and without holes or tears) for Firiday and Saturday’s Governor’s Ball & Game Night

• Casual shoes (Opening Session and Saturday’s Governor’s Ball)

• (2) Business Casual Outfits (Saturday before House of Delegates and Sunday’s Closing Session)

  • Males: Slacks, collared shirt, and appropriate shoes

  • Females: Slacks, skirt or skort, blouse or collared shirt, and appropriate shoes

• (1) Business Professional Outfit (Saturday beginning with House of Delegates)

  • Males: Dress shirt, slacks, neck tie, sport or suit coat, and appropriate shoes

  • Females: Dress or suit, skirt or slacks, blouse, and appropriate shoes

• Dress shoes (to wear with business casual and business professional outfits)

• Spending Money

  • The amount you bring is up to you. Please note that you will be responsible for at least two meals (breakfast on Saturday and breakfast on Sunday). You may also want to bring extra money to donate to the District Project or to participate in the Pie in the Face fundraiser.

• A card game or board game of your choice to play during Saturday’s Game Night.

 

Additionally, if you are a candidate:

• (2) total Business Professional Outfits (Friday night caucuses, Saturday beginning with House of Delegates). Candidates are required to wear Business Professional attire for Friday night’s caucusing, in addition to Saturday afternoon.

  • Males: Dress shirt, slacks, neck tie, sport or suit coat, and appropriate shoes

  • Females: Dress or suit, skirt or slacks, blouse, and appropriate shoes

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Voting Delegates

Each club in good standing is entitled to two (2) voting delegates. Alternates should be chosen for each delegate. Each delegate shall be entitled to cast one vote. The alternate may cast the vote if the elected delegate is not in attendance at the conference. There shall be no voting by proxy. No club delinquent in the payment of International or District dues shall be considered in good standing.

 

District bylaws provide that each district officer shall serve as Delegates-At-Large.

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Advisors and Chaperones

Faculty advisors and chaperones are ultimately responsible for the safety and welfare of the students they bring to SLC 2024. In addition, faculty advisors and chaperones are expected to participate in all general sessions, workshop sessions, and other scheduled SLC events, as well as fulfill any other responsibilities required by their school or school district.

 

Chaperones are responsible for ensuring that their students stay engaged, fully participate, and abide by the Key Club Code of Conduct at all times.

 

Faculty advisors are also responsible for the following with respect to each and every student they chaperone during SLC 2024:

 

• Having a signed copy of the required medical release and code of conduct form.

• Having a signed copy of the event publicity waiver and release form.

• Having a current emergency contact number for each student.

• Having a current cellphone number for all students traveling with a cellphone.

 

In addition, each club should complete and return a Certificate of Election form designated their club’s delegates for SLC. Please note that the form requires signatures from the Club president and Club secretary.

 

All Code of Conduct violations must be immediately reported to the Georgia Key Club District Administrator. Chaperones should email heather.brindle@gakeyclub.org to report Code of Conduct violations.

 

Faculty advisors and chaperones are responsible for conducting their own bed-checks at curfew and ensuring their students remain in their assigned rooms throughout the night. Curfew is 12 AM midnight both nights, and students are not permitted to leave their rooms until 7:00 AM each morning. 

 

Advisors and chaperones may not retire for the night until all of their students are in their assigned rooms. Advisors and chaperones must remain available to their students throughout the night should an emergency situation arise, and therefore should not leave their assigned hotel at night unless addressing an emergency situation with one of their students.

 

Students must travel in groups of three or more whenever they travel outside the convention hotel unaccompanied by a faculty advisor or chaperone. In addition, faculty advisors should require students to physically check-in (i.e. phone calls are not

sufficient) with the faculty advisor at pre-determined times and locations at least three times per day. These check-ins should include, but are not limited to, the beginning of their trip to SLC 2024, during meal times, and at each general session.

 

Chaperones may be a Kiwanian, faculty member, parent, legal guardian or person in loco parentis, all of whom must also be 21 or older, approved by the school, and registered with and accompanying the Key Club members to SLC meetings and sessions. Chaperones must: (1) register for the conference by submitting their own online registration form; (2) have an approved background check on file with Kiwanis International; (3) stay in their designated hotel; and (4) remain on-site during SLC which means being at the official SLC hotel and/or accompanying students to meals or free-time activities in the general vicinity of the SLC hotel. Chaperones must be available to assist their students 24 hours a day and must provide students with a cellphone number that will be answered by the chaperone at all times during SLC 2024.

 

There must be at least one male chaperone for every ten or part of ten male students. Likewise, there must be at least one female chaperone for every ten or part of ten female students from the same school or school district.

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